Enter a value that specifies a location definition, such as Rentable or Useable, to use when running the Gross Lease Occupancy Refresh (R15141).
Base Area Type
Select the base area type for a record. The system will apply the build-up of GLOA and GLA adjustments to the base location type.
GLOA Adj 1 through GLOA Adj 5 (gross leaseable occupied area modification 1-5)
Enter user-defined codes from UDC table 15/AR that define adjustments to the base location type for gross leaseable occupied area (GLOA).
GLA Adj 1 through GLA Adj 5 (gross leasable location adjustment 1-5)
Enter user-defined codes from UDC table 15/AR that defines changes to the base location type for gross leaseable area (GLA).
Program ID
The system displays among the following worths:
P15142: Specifies that the system included the record to the F15142 table from the P15142 program.
CONVERSION: Specifies that the system included the record to the F15142 table during a conversion.
Updating Gross Lease Occupancy Information
This section offers a summary of the Gross Lease Occupancy Refresh program (R15141) and talks about how to:
- Run the Gross Lease Occupancy Refresh program.
- Set processing options for Gross Lease Occupancy Refresh (R15141).
Understanding the Gross Lease Occupancy Refresh Program (R15141)
Run the Gross Lease Occupancy Refresh program (R15141) to determine gross lease occupied area (GLOA) and gross leasable area (GLA) for all systems in a structure or residential or commercial property for a specified duration. You can supply the information from the R15141 report to brokers who are looking for residential or commercial properties to rent and to proprietors who can provide the info to potential renters.
When you run the R15141 program, the system:
- Uses the dates gone into in the processing alternatives to determine the duration of time, based upon the lease dates, for which the computations use.
- Retrieves the GLOA value from the Lease Master Detail table (F15017).
- Retrieves the GLA worth from the Area Master table (F1514).
- Retrieves GLOA and GLA modification worths from the Area Master table (F1514).
Processing alternatives enable you to specify how the system performs the estimations, along with whether the estimations need to be performed for all lease statuses and lease types. You can likewise run the program for particular building (company system) category codes to determine occupancy for a group of buildings (for instance, the tenancy on A-rated residential or commercial properties).
You can run and keep numerous variations of the R15141 program. For example, you can run the program using area worths from the first of the month and after that run the program again utilizing location worths from the end of the month. You can also run the R15141 program to obtain GLA and GLOA results for a defined location definition to guarantee a more accurate denominator estimation for share aspect denominator and tenant exemption rule computations.
When you run the R15141 program, the system updates the Gross Lease Occupied Areas table (F15141). GLOA and GLA adjustment area types defined in Area Definitions table (F15142) will be used to change the worths for GLOA and GLA that are occupied in the F15141 table.
Note. You must run the Gross Lease Occupancy Refresh program (R15141) for cost participation when using the Share Factor Denominator Revisions program (P150122) and the Tenant Exclusion Revisions program (P150120) due to the fact that these programs obtain worths from the Gross Lease Occupied Areas table (F15141).
Running the Gross Lease Occupancy Refresh Program
Select Tenant & Lease Information (G1511), Gross Lease Occupancy Refresh.
Setting Processing Options for Gross Lease Occupancy Refresh (R15141)
Processing choices allow you to define the default processing for programs and reports.
Options
1. Start Date For Generation and 2. End Date For Generation
Specify the start date or the ending date that the system utilizes to calculate gross leasable locations (GLA) and gross lease occupied locations (GLOA), based on the lease date.
3. Gross Lease Area Calculation Method
Specify an estimation technique from UDC table 15/OM that identifies the occupied area for an unit. Values are:
1: Select area values as of the first day of the month.
2: Select location worths as of the last day of the month.
3: Select location worths since the 15th day of the month.
4: Select an average area for the month. (Average = Total occupied area/ Days in the month.)
4. Refresh Action
Specify which actions happen when you run the Gross Lease Occupancy Refresh (R15141). Values are:
Blank: Delete and revitalize (default). The system will erase records from the Gross Lease Occupancy Areas table (F15141) based on the value in the Deletion Method processing alternative. The system will then re-calculate occupancy.
1: Delete only. The process will end after the system erases records from F15141.
Note. If you enter 1 in the Deletion Method processing alternative, you should still enter a computation technique and area definition to figure out the records the systems selects for removal.
5. Deletion Method
Specify how records are picked for removal from the Gross Lease Occupied Area table (F15141). Values are:
1: Delete records based on information selection, date range, computation technique, and location definition values in the processing choices.
2: Delete all records in the F15141 table.
6. Area Definition
Specify the location definition to utilize to compute the occupied area for an unit.
The base area type is used to determine unadjusted location values for GLOA and GLA. If you enter adjustment location types for GLOA and GLA, the system will use those area totals up to the unadjusted area values for GLOA and GLA.
7. Include Committed as Occupied
Specify whether an unit is inhabited or uninhabited for the time period from the dedication date to the lease begin date. Values are:
Blank: The system is vacant.
1: The system is occupied.
Lease Status
Specify which leases to select for processing based upon the lease status; use this processing alternative in combination with the Lease Status 1 through Lease Status 10 processing alternatives. Values are:
Blank: Process all leases for all lease statuses.
1: Select.
2: Omit. The system processes leases for all other lease statuses.
2. Lease Status 1 through 11. Lease Status 10
Specify user-defined codes from UDC table 15/LS that identify a lease status for the system to use when picking leades for processing; use this processing choice in combination with the Select/Omit Flag processing choice.
12. Include Blank Lease Statuses in Select/Omit List
Specify whether to consist of leases with a blank lease status in the select/omit list. Values are:
1. Select/Omit Flag
Specify which rents to pick for processing based upon the lease type; utilize this processing alternative in combination with the Lease Type 1 through Lease Type 10 processing choices. Values are:
Blank: Select all lease types.
S: Select.
O: Omit.
2. Lease Type 1 through 11. Lease Type 10
Specify the lease types to choose or leave out based upon the value specified in the Select/Omit Flag processing option.
12. Include Blank Lease Types in Select/Omit list
Specify whether to consist of leases with a blank lease enter the select/omit list. Values are:
Blank: Do not consist of.
1: Include.
1. Print Edit Report
Specify whether to and what type of report the system prints. Values are:
Blank: Do not print a report.
1: Print all records that are upgraded to the F15141 table.
2: Print records with alerting messages just.
Revising Gross Lease Occupancy Information
This section supplies an overview of gross lease tenancy information and goes over how to revise gross lease occupancy details.
Understanding Gross Lease Occupancy Information
After you produce occupancy information by running the Gross Lease Occupancy Refresh program (R15141), you can utilize the Gross Lease Occupancy Information program (P151410) to evaluate the occupancy information. The results of the R15141 program reflect the adjustments to GLOA and GLA based on the location definition.
On the Deal with GLOA kind, you can select records to examine by utilizing the Start Date, Area Definition ID, Area Calculation Method, or EP Unit Type fields and then sum up the shown records by residential or commercial property, structure, or unit. By enabling several choices, you can show GLOA (gross lease inhabited location), GLA (gross leasable area), and occupancy percentages. You can also pick the overalls that appear. The system shows 12 months of occupancy details for the specified start date.
If you sum up records by unit, you can modify the GLA or GLOA quantities as needed, and after that lock the values to prevent them from being upgraded in the future. The system supplies 2 lock fields so that you can lock GLA, GLOA, or both. When you revise any info, consisting of lock flags, the system updates the Gross Lease Occupied Areas table (F15141).
Forms Used to Revise Gross Lease Occupancy Information
Form Name
FormID
Navigation
Usage
Deal with GLOA
W151410A
Tenant & Lease Information (G1511), Gross Lease Occupancy Information
Review gross occupancy information and choose records to revise.
Note. You can select records to revise just when you summarize records by unit.
