Outlook’s Calendar Reminders feature helps users keep their calendars in order so they don’t miss any crucial appointments or FixTechGuide Office 365 troubleshooting meetings. This is a simple feature that is perfect for any professional who is constantly in and out of meetings every day. If possible, keep your personal and business tasks in one place. Keeping one list reduces the number of places that you need to look for what needs to be done.

• He has a bachelor's degree in computer science and likes to read, hike, and fish in his spare time.
• The default arrangement for tasks is by Due Date, but you might consider changing the arrangement to Start Date, depending upon how you use flags.
• The Quick Steps feature lets users automate repetitive email tasks with a single click.
• And as projects change, update your Quick Steps so that they are only the things you really do.
• Sometimes you can’t find a message by only searching in your reference folder alone — it could be a message that you sent or it could have been misfiled.

Delete it

To find a message with an attachment, select the Search box and on the Search tab, select Has Attachments. Or, start by typing the name in the Search box, and then press the down arrow key to select From to narrow the results. After you have processed your messages, the best place to do work in Outlook (reply to messages and so on) is in Tasks. By switching to Tasks, you won’t be distracted by messages arriving in your Inbox.

Which Contact Groups should go to a folder instead of my Inbox?

If you aren’t actively using tasks or flags for any purpose, select all of the items, right-click and then select Delete. This action will delete old tasks and remove the flag from flagged messages and guide to Office 365 sign-in errors contacts without deleting the items. Reducing the number of places where you read messages doesn’t mean that you should mix your work and personal messages. A best practice is to use separate mail accounts for work and personal communications. You should, however, reduce the number of email addresses that you have to deal with. Fortunately, with Outlook, you can view multiple accounts simultaneously.

Daily review: Managing your time and tasks

By making your Inbox the central place for receiving important messages, you can go through it with the confidence that each item is something you need to deal with. You categorize many of your messages before you file them to help you find them later. To change these settings, select the File button, select Options, and then select Mail.

When to create a Contact Group in Outlook

For example, there might be a lengthy series of messages where the last one simply states, "Thanks, that answers my question," so you can just delete the whole conversation. Sometimes you can’t find a message by only searching in your reference folder alone — it could be a message that you sent or it could have been misfiled. In these cases, start by searching in any folder (Inbox, 1-Reference, etc.), then select the drop down menu from the search box, and then select Current Mailbox. The reality is that if you have a day filled with meetings, you have less time to complete tasks and write messages, so move tasks to other days. The goal of organizing your Outlook is to reduce the amount of unnecessary "noise" in your Inbox and to make the most important items bubble to the top.

Repair Outlook OST File Not Working in Office 365 – Complete Fix (

The second file system was contained in the old and dreaded "4-Drawer File Cabinets". (I still cringe at the memory of those heavy, metal drawers slamming shut.) Well, these have essentially become the Inbox folder system which automatically alphabetizes the folders. These are your active customers, the most urgent vendors, you name it. So we don’t file them into the A-Z folder system; instead, we keep them handy in the "Favorites" folder at the tip-top of the Outlook Navigation Outlook OST vs PST repair Pane. To apply the "Work Less" theory, have Outlook automatically file an email. Then you can read them all at one time without distraction.



For example, many messages can be responded to in two minutes or less. But if a message takes longer than two minutes to deal with, defer it. To get a sense of what two minutes feels like, try timing yourself. If you never want to receive another message as part of this conversation, ignore it.



In addition to your work email account (Exchange Server), you can add other accounts such as Outlook.com or Gmail to the same profile in Outlook. As you go through your task list and your calendar, do similar tasks together. For example, if you have only a few minutes, make all of your phone calls (if you have just a few). Tackle energy-intensive tasks (for some, that might be responding to messages) when you have more energy. Deal with your low-energy tasks, such as reading status messages, later in the day or whenever your energy is lower. By "bulk processing" your tasks, you will make progress on all of your projects simultaneously.